Functions Terms and Conditions

  1. Confirmation: Confirmation of bookings must be made within fourteen days of the original reservation. Payment of a deposit and signed copy of booking conditions must accompany this confirmation. Management reserves the right to cancel the booking if confirmation and deposit is not received. Details of numbers and food and beverage requirements must be finalised no later than 7 days before the booking.
  2. Deposits: Charged according to area and function type. Bookings of 10 or more people in the Restaurant requires a $10 deposit per person 14 days prior to the function. Bookings for cocktail functions on the verandah will incur a minimum spend of $500 on food and beverage to reserve either the north or south end.
  3. Final Numbers: Anticipated final numbers are required 7 days before the function. Final numbers are required 3 working days prior to your function and will represent the minimum number of guests for which you will be charged.
  4. Menu: To be finalized at least 14 days prior to function to ensure that our chefs can achieve high quality and availability of food. Menu is subject to change without notice.
  5. Price: Subject to seasonal variances.
  6. Compliance: The organiser will conduct the function in an orderly manner in full compliance with The Duck regulations and laws. Management reserves the right to exclude or remove objectionable persons from the hotel without liability. Minors on licensed premises are required to be under the direct supervision of a parent or guardian and are not permitted on hotel premises after midnight. Adults may be required to produce one or more forms of current identification and may be refused alcohol if management are not satisfied the person is over eighteen years of age. Management reserves the right at any time to ask guests and functions to move on or vacate any given area. Guests at cocktail functions on the verandah must vacate the area by 11pm on any night.
  7. Responsibility: The organiser is financially responsible for any damages/breakages sustained to The Duck by the guests, organisers, invitees or other persons attending the function. Any damage or cleaning will be deducted from the deposit. If cost exceeds deposit, an account will be issued within 7 days of the booking. We do not accept responsibility for damage or loss of equipment left behind at a function.
  8. Payment: All accounts are to be settled prior to, or on the day of the function, unless management has approved another arrangement. We have an ATM within the hotel and accept all major credit cards. Cancellations for bookings of 40 persons or more within 2 weeks prior to function will result in loss of deposit.
  9. Cleaning: General cleaning is included in the cost of the function. If cleaning for your function is excessive, additional charges will be incurred.
  10. Cakeage fees do apply: The Duck must be notified in advance if a cake is to be brought for a function booking.
  11. Corkage applies, $18.0 per bottle.
  12. Displays and Signage: Nothing is to be stuck, nailed or screwed into any wall or surface without written permission from management.